Entering Debit Memo
Receivables Debit Memo can be used for incremental billing similar to regular receivable invoice. Receivables debit memo increases customer balance.
Transaction class for Receivable Debit Memo is Debit Memo.
Click “Create Invoice” to create a new Debit Memo.
Primary Information
Choose the transaction class “Debit Memo”. Transaction class determine the type of transaction entered in the system. Transaction type is filtered based on transaction class.
Choose Customer for the Debit Memo . Entering customer automatically populates billing address, payment terms, payment due date etc. Payment term can be changed to “Immediate” for the credit memo to be effective immediately.
Transaction date and accounting date are automatically populated as today’s date but can be changed manually.
Currency / Amount
Invoice currency and payment currency are automatically populated from the associated ledger. User can change the currency and need to enter exchange rate to calculate the credit memo amount.
Communication
This section is used for business communication and is optional.
Predefined Business messages are selected from this section while sending invoices to customer .
Selecting the message name automatically populates the message but can be changed in the “Message” field.
Email address is automatically populated from customer .
Save Debit Memo
Click “Save” to save the Debit memo.
Click “Add” in Debit memo lines with amount for each line. Quantity must be more than zero .
Click “Save” to save the debit memo line.
Click “Show Invoice” to see the Debit Memo.
Click “Actions” in “Show Invoice” for the debit memo and click “Complete” . System automatically creates payment schedule and accounting for the debit memo.
